Compliance Services
Every federal and state filing HaulGuardPro tracks for you - what it is, how often it renews, and a direct link to the official government portal where you file it.
Federal FMCSA / USDOT
Federal registration, operating authority, safety, and compliance requirements administered by the Federal Motor Carrier Safety Administration.
USDOT Number Registration
Determine whether your operation requires a USDOT Number and complete the applicable federal registration through FMCSA.
USDOT Biennial Update (MCS-150)
Required FMCSA registration update for entities subject to the biennial update requirement. Registration information must also be kept current when applicable changes occur.
Motor Carrier Operating Authority
Federal operating authority for carriers and other regulated entities that require authority based on the type of transportation service they provide.
Broker Operating Authority
Federal broker authority registration for entities arranging transportation of property by authorized motor carriers.
Freight Forwarder Operating Authority
Federal operating authority requirements for freight forwarders subject to FMCSA registration.
BOC-3 Process Agent Filing
Designation of process agents for applicable motor carriers, brokers, and freight forwarders with federal operating authority.
FMCSA Insurance Filing
Electronic filing of required financial responsibility information with FMCSA through an eligible insurance, surety, or financial responsibility filer.
Operating Authority Reinstatement
Process for requesting reinstatement of certain revoked or inactive operating authority registrations when the applicable FMCSA requirements are satisfied.
FMCSA Name Change
Update of FMCSA registration information following an eligible legal or business name change, including applicable supporting documentation.
FMCSA Address Change
Update the business address and related FMCSA registration information when a regulated entity changes its address.
USDOT Registration Reactivation
Review and complete the applicable FMCSA process for restoring an inactive USDOT registration when permitted.
FMCSA Registration Record Update
Review and update applicable company, operation, vehicle, cargo, and contact information maintained in the FMCSA registration record.
USDOT Reapplication After Revocation
Support for carriers required to reapply for a USDOT registration after applicable revocation.
FMCSA Authority Monitoring
Ongoing monitoring of operating authority, registration status, insurance filings, and compliance changes.
FMCSA Registration Compliance Review
Review of a carrier registration profile to identify missing, outdated, or inconsistent registration information.
UCR
Unified Carrier Registration requirements for interstate motor carriers, private motor carriers, brokers, freight forwarders, and leasing companies subject to UCR.
UCR Registration
Annual Unified Carrier Registration for entities subject to the UCR Agreement. Eligibility should be confirmed using the official UCR registration guidance.
UCR Annual Renewal
Renew the UCR registration for the applicable registration year and pay the fee corresponding to the entity and vehicle bracket.
UCR Fleet Bracket Review
Determine the correct UCR fee bracket using the number of commercial motor vehicles owned or operated by the applicable entity.
UCR Compliance Review
Review UCR registration status and supporting information to reduce the risk of operating while unregistered.
IRP & IFTA
International Registration Plan and International Fuel Tax Agreement compliance for qualified interstate commercial vehicles.
IRP Registration
IRP registration is the process of registering commercial trucks that are operating in more than one US state under the International Registration Plan. It enables the carrier to get apportioned plates and cab cards for the purposes of doing interstate operations. The service provides for initial registration, annual renewals, vehicle additions and registration updates.
IRP Registration
Apportioned registration for qualifying commercial motor vehicles operating in multiple IRP jurisdictions.
IRP Annual Renewal
Renew apportioned registration and maintain accurate fleet, distance, weight, and jurisdiction information through the applicable base jurisdiction.
IRP Cab Card / Apportioned Credentials
Maintain the applicable apportioned registration credentials issued through the carrier's base jurisdiction.
IFTA License & Decals
Annual IFTA licensing and decals for qualified motor vehicles operating in two or more IFTA jurisdictions.
IFTA Quarterly Fuel Tax Report
Quarterly IFTA reporting of qualified miles, fuel purchased, and fuel tax calculations for each applicable jurisdiction.
IFTA Recordkeeping
Maintain mileage, fuel purchase, jurisdiction, and supporting records required for accurate IFTA reporting and audit support.
State Operating Authority
State-level carrier registrations, intrastate authority, highway-use taxes, weight-distance taxes, and oversize or overweight permitting.
State Intrastate Operating Authority
Many states require for-hire carriers hauling point-to-point within the state to hold state operating authority, usually with proof of insurance. Interstate carriers that also haul within a state may need it too. Requirements, fees and renewal rules vary by state, so check with your state’s regulating agency (DOT, PUC or DMV).
State Carrier Registration
State-specific carrier registration or credential required by applicable state transportation authorities.
Oversize / Overweight Permit
Permit requirements for vehicles or loads exceeding applicable state size or weight limits. Requirements, fees, routes, and validity periods vary by jurisdiction.
NY HUT - Highway Use Tax
New York Highway Use Tax registration and filing requirements for qualifying highway motor vehicles.
KY Weight Distance Tax
Kentucky weight-distance tax requirements for qualifying heavy vehicles operating on Kentucky highways.
Oregon Weight-Mile Tax
Oregon weight-mile tax registration and reporting requirements for qualifying heavy vehicles operating in Oregon.
New Mexico Weight Distance Tax
New Mexico weight-distance tax requirements for qualifying commercial vehicles.
Trip Permits
Temporary state trip permits for qualifying commercial vehicle operations that are not otherwise registered in the applicable jurisdiction.
Fuel Permits
State fuel-use permits and related documentation for qualifying interstate operations not covered under an IFTA license.
Vehicle Compliance
Federal commercial vehicle inspection, maintenance, registration, and operational compliance requirements.
Annual Vehicle Inspection
Every commercial motor vehicle, including each tractor and trailer, must pass a periodic inspection by a qualified inspector at least once every 12 months. Keep proof (report copy or decal) on the vehicle and retain the report for 14 months.
Vehicle Maintenance Records
Maintain required inspection, repair, maintenance, and supporting records for commercial motor vehicles.
Driver Vehicle Inspection Reports
Maintain applicable driver vehicle inspection documentation and address reported safety defects in accordance with federal requirements.
Vehicle Registration Compliance
Maintain current state vehicle registration, plates, credentials, and other applicable commercial vehicle documentation.
Vehicle Identification and Recordkeeping
Maintain accurate vehicle identification, ownership, registration, inspection, and maintenance information.
Vehicle Maintenance Compliance
Vehicle inspection, repair, maintenance recordkeeping, and preventive maintenance compliance support across the fleet.
Driver Compliance
Commercial driver qualification, licensing, medical certification, drug and alcohol compliance, and driver record requirements.
CDL Compliance
Review applicable commercial driver licensing requirements and maintain current CDL or CLP information.
CDL and Endorsement Compliance
Review of CDL status, required endorsements, restrictions, and driver qualification requirements.
DOT Medical Certificate
Maintain applicable medical certification and ensure required medical certification information is properly reported.
Driver Qualification File
Create and maintain a driver qualification file containing the records required by applicable FMCSA regulations.
Driver Qualification File Update
Update driver qualification records when new information, annual reviews, medical documents, violations, or other required records become due.
Annual Motor Vehicle Record Review
Complete the required annual review of each applicable driver's driving record and document the review.
Motor Vehicle Record (MVR) Checks
Pre-employment and recurring MVR review support for commercial drivers, in addition to the required annual review.
MVR Monitoring
Ongoing monitoring of driver motor vehicle records for reportable changes and risk events between annual reviews.
Driver Road Test / Equivalent
Maintain the applicable road-test certificate or accepted equivalent documentation required for driver qualification.
DOT Driver Background Checks
Commercial driver screening including applicable employment, driving, and regulatory history checks.
Driver Employment Verification
Support for required prior-employer safety-performance-history and employment verification processes.
Drug & Alcohol Clearinghouse Registration
Register and maintain the applicable employer account and compliance processes in the FMCSA Drug & Alcohol Clearinghouse.
Clearinghouse Pre-Employment Query
Conduct the required Clearinghouse pre-employment query before a prospective CDL driver performs safety-sensitive functions, following applicable consent requirements.
Clearinghouse Annual Query
Conduct the required Clearinghouse query for each currently employed CDL driver at least once within the applicable 365-day period.
DOT Drug & Alcohol Testing Program
Maintain the applicable DOT drug and alcohol testing program, including required testing, records, employer responsibilities, and follow-up processes.
Drug & Alcohol Consortium / C-TPA
Consortium and third-party administrator enrollment for applicable DOT-regulated employers to manage random testing pools.
DOT Random Drug Testing
Administration of required random controlled-substance and alcohol testing programs and selection pools.
Return-to-Duty Compliance
Administrative support for applicable return-to-duty evaluation and follow-up testing requirements after a drug or alcohol violation.
Hours of Service & ELD
Federal hours-of-service, electronic logging device, record-of-duty-status, and supporting compliance requirements.
Hours-of-Service Compliance
Review and maintain compliance with applicable federal hours-of-service limits, exceptions, records, and operational requirements.
HOS Driver Training
Driver training covering applicable hours-of-service requirements, duty-status entries, and recordkeeping practices.
ELD Compliance
Determine whether the operation must use an electronic logging device and maintain applicable ELD records and supporting documentation.
ELD Provider Verification
Verify that the electronic logging device provider and device are included on the applicable FMCSA registered ELD list.
Record of Duty Status Compliance
Maintain accurate records of duty status and supporting information required under applicable hours-of-service regulations.
ELD Data Transfer & Inspection Readiness
Maintain ELD data and procedures needed to produce records during applicable roadside inspections and compliance reviews.
ELD Log Audit
Review of electronic records of duty status and identification of common HOS and logging issues before they appear on an inspection.
Insurance & Financial Responsibility
FMCSA financial responsibility, insurance filings, liability coverage, and related compliance requirements.
FMCSA Financial Responsibility Review
Determine the applicable federal financial responsibility requirements based on entity type, authority, cargo, and vehicle characteristics.
Commercial Auto Liability Insurance
Maintain applicable commercial motor carrier liability coverage and ensure required proof of insurance is filed with FMCSA when required.
Cargo Insurance
Review cargo insurance requirements applicable to the carrier, cargo, customer contracts, and operating authority.
MCS-90 / Public Liability Filing
Maintain applicable federal public-liability endorsement or surety documentation when required for the operation.
Insurance Filing Status Review
Review whether required financial responsibility filings remain active and properly associated with the FMCSA registration.
Certificate of Insurance Management
Management and documentation of certificates of insurance required by customers, brokers, and regulatory programs.
Bonds and Financial Responsibility
Support for applicable surety bonds and financial responsibility requirements for regulated transportation businesses.
Safety & Audits
FMCSA safety management, audits, inspections, new entrant requirements, and compliance review preparation.
New Entrant Safety Audit Preparation
Prepare required records and safety-management documentation for an applicable FMCSA new entrant safety audit.
DOT Compliance Review Preparation
Organize driver, vehicle, HOS, drug and alcohol, maintenance, and other records for an FMCSA compliance review.
FMCSA Compliance Review Support
Support for carriers preparing for or responding to an FMCSA compliance review.
CSA / SMS Compliance Review
Review publicly available safety information and applicable safety-management areas to identify compliance risks and documentation gaps.
DOT Violation Review
Review of inspection and violation records to identify compliance risks and applicable corrective actions.
HOS Compliance Audit
Review hours-of-service records, supporting documents, ELD data, exceptions, and driver practices for compliance gaps.
Vehicle Maintenance Compliance Audit
Review inspection, repair, maintenance, and vehicle qualification records for applicable federal requirements.
Driver Qualification Audit
Review driver qualification files for required applications, MVRs, road-test documentation, annual reviews, medical records, and other applicable items.
Drug & Alcohol Compliance Audit
Review the applicable DOT drug and alcohol testing program, Clearinghouse processes, records, and employer responsibilities.
DOT Safety Compliance Program
Comprehensive safety compliance program support covering policies, monitoring, and corrective action across the fleet.
Safety Policy Development
Development and organization of written carrier safety policies and compliance procedures.
Driver Safety Training
Commercial driver safety training and recurring compliance education programs.
Corrective Action Plan Support
Development and implementation support for corrective actions following identified safety or compliance deficiencies.
Mock DOT Audit
Internal audit simulation designed to identify documentation and compliance gaps before a regulatory review.
Hazardous Materials
Federal hazardous materials transportation registration, permits, training, security, and safety requirements.
Hazmat Registration
Determine whether the person or operation is required to register under the federal hazardous materials registration requirements.
Hazmat Safety Permit
Determine whether the transportation of certain hazardous materials requires an FMCSA safety permit and maintain applicable requirements.
Hazmat Employee Training
Maintain required hazardous materials employee training, testing, documentation, and recurrent training processes.
Hazmat Security Plan
Determine whether a written security plan is required and maintain the applicable security-plan and training requirements.
Hazmat Safety Compliance
General hazardous materials transportation compliance support, documentation review, and driver training coordination.
Federal Trucking Taxes
Federal tax obligations relevant to qualifying heavy highway vehicles and trucking businesses.
Form 2290 Heavy Highway Vehicle Use Tax
Federal Heavy Highway Vehicle Use Tax filing for taxable highway motor vehicles with a taxable gross weight of 55,000 pounds or more when applicable.
Form 2290 Schedule 1
Obtain and maintain the applicable Schedule 1 evidence after filing Form 2290 and paying or reporting the applicable tax.
Form 2290 Suspension / Mileage Exemption Review
Review whether a vehicle qualifies for a suspension based on expected highway use and comply with the applicable reporting rules.
Business & Legal
Business formation, state registrations, insurance, employment, tax, and commercial legal compliance considerations for trucking companies.
EIN Registration
Obtain an Employer Identification Number from the IRS when required for the business structure and tax responsibilities.
LLC Annual Report
Maintain required state business entity reports and good-standing filings. Due dates and fees vary by state.
Business License Renewal
Review and renew applicable city, county, or state business licenses required for the company's activities and location.
Workers Compensation Insurance
Review applicable state workers compensation requirements for employees and maintain required coverage where applicable.
Commercial General Liability Insurance
Review commercial general liability coverage appropriate to the company's operations and contractual requirements.
DBA / Trade Name Registration
Register an assumed, fictitious, or trade name when required by the applicable state or local authority.
Trademark Registration
Federal trademark registration through the United States Patent and Trademark Office for eligible business names, brands, and marks.
Environmental & State-Specific Compliance
State and regional environmental, emissions, registration, and specialized commercial vehicle requirements.
California Motor Carrier Permit (MCP)
California Motor Carrier Permit registration and compliance support for applicable motor carriers operating in California.
California EPN Registration
California Employer Pull Notice program registration and compliance support for applicable employers of California CDL holders.
California CARB Truck Compliance
Review applicable California Air Resources Board requirements for heavy-duty vehicles and fleets operating in California.
California Clean Truck Check
Review applicable California heavy-duty vehicle emissions inspection and compliance requirements.
State Environmental Compliance Review
Identify state-specific environmental or emissions requirements that may apply based on vehicle type, fuel, route, and operation.
Cargo & Operations
Cargo securement, accident register, and general operational compliance requirements for motor carriers.
Cargo Securement Compliance
Cargo securement policy and driver training support for applicable commercial motor vehicle operations under federal cargo securement rules.
Accident Register Compliance
Accident register documentation and recordkeeping support required for regulated motor carriers.